Viability

Accurate financial appraisal of your scheme is vital to ensure best outcome whilst meeting local housing needs.

ProVal

Viability by tenure, dwelling and scheme. NPV and long-term cashflow displayed instantly.

Landval

Assess land values and gross profit with minimal information.

Benchmarking

Achieving best value is essential for your organisation. You must demonstrate continuous improvement and show how you compare with your peers.

Catalyst

Measure performance with online scheme reports. Annual written report indicates progress against a variety of Key Performance Indicators.

Stock

Social Housing landlords in today’s market must understand the economic value of their properties.

Stock Profiler

Analyse your entire portfolio to see which units are most valuable and which need to be considered for a change of tenure or sale.

Sales

With buyers and tenants eager to find homes, you need to find them the right property.

Home Match - Coming Soon

Associations can pool lists of prospects against available properties and augment with soft data to rank applicants for the best match.

The Business Case for Sequel

When assessing the business case for Sequel there are several areas where SDS Sequel will help to save costs and/or to improve efficiency. It is also likely that Sequel will provide other facilities not presently available to you. These areas are considered below under 3 headings.

We have also provided a checklist to prompt the organisation to highlight where Sequel will be most beneficial and given an indication of what the time and cost saving could be.

  1. Quantitative
    Using Sequel to save time on existing work practices.
  2. Qualitative
    Using Sequel to improve the quality of existing practices.
  3. Additional Benefits
    Using Sequel to give you more than you currently have.

1. Quantitative

Cashflow and Finance

  • Automatic updating of cashflows from finance - all cashflows in Sequel can be updated with a single button click.
  • Reforecast cashflows simply using the Sequel spreading tool.
  • Import ProVal appraisals automatically to create budgets/estimates.
  • Simple updating of budgets/forecasts.
  • Audit logs created automatically
  • Simple wizard to create a new cashflow
  • Consolidate cashflows within a project with a single click.

Workflow

  • Produce pre-defined reports of progress, delays, latest position, etc.
  • Identify links to resources needed to complete tasks. Click to go straight to them.
  • Save time finding information.  Drawings, worksheets, documents, pictures etc. – are all in one place.  Access through links or embed files as appropriate.
  • Simple wizard to create a new workflow (typically from a library).

Property

  • Create property records directly from a ProVal appraisal.
  • Create customised reports as required.
  • Export the data into Housing Management or other systems.

People

  • Keep all key personnel and supplier/consultant contact details together.
  • Write letters/emails directly from Sequel.
  • See at a glance if suppliers’ insurances have expired.

2. Qualitative

Cashflow and Finance

  • More accurate forecasting.
  • Audit trail of budget and latest estimate.
  • Cashflow forecasting aligned exactly on what is shown in Finance.
  • Identify committed expenditure before it is actually spent.
  • Track CPT allocations/forecasts/actual.
  • Link Budgets to Tasks

Workflow

  • Enforce a discipline on less experienced/qualified staff – reduce costly procedural mistakes.
  • Use standard workflows to set up standard tasks.
  • Traffic light indicators for all tasks.
  • Use Notes system to record information about progress on tasks.
  • See the effect of delays on other tasks.

Property

  • Set up Property Attributes with restricted inputs, reduce mistakes.
  • Parent/Child structure speeds up input and reduces mistakes.
  • Use Notes to record and monitor sales & marketing information.

People

  • Show contact details of all suppliers, staff and others.
  • Maintain and monitor key details of suppliers - PI expiry etc.
  • Create your own performance benchmarking of service providers.

3. Additional Benefits

  • Keep all key information in one place
  • Timesheets for internal or agency costing.
  • Traffic light indicators for fast status checks.
  • Comprehensive Notes system.
  • QuickReports provides simple exporting of the data for further analysis.
  • Schedule standard reports.
  • Project Attributes make reporting easier.
  • Use Global Properties to customise Sequel to your way of working.
  • Customise Security Levels to protect and help manage your data.

Checklist - Where might Sequel help us?

  • How do you currently manage budgets/latest estimates, updating cashflows, consolidating and reporting to finance?  How many people are involved and how long does it take?
  • Is it easy to see what changes have occurred to budgets and estimates and the reasons?
  • Is all the critical information on a project easily found in one place, even when the project officer is away?
  • Can others see what the status of the scheme is and how it’s progressing?
  • Do non-development people receive the information they require easily and regularly?
  • What happens when someone goes on holiday or is off sick – do reports get delayed, could critical action get overlooked?
  • Do you waste a lot of time preparing for HC scheme audits?
  • Are the HC impressed by the way you manage your schemes?
  • Is it easy for Housing Management to get property data into their management system?
  • Do you believe that your current systems help staff manage their workload efficiently?
  • Would you describe your current systems as user-friendly?

How much time do I have to save to make Sequel worthwhile?

Based on what other organisations have told us, we offer the following example:

A Project Manager should save 2 – 3 days per month as a minimum.

Assuming a gross staff cost of £35,000 p.a. and 2.5 days per month the saving is:-

12 months*2.5 days p.m./52 weeks*5 days p. w. = 12% saving in staff time, or £4,200 p.a.

Finance should save c. 1 – 2 days per month and other departments collectively a minimum of 1 day per month.  Total other savings per month also 2.5 days, or £4,200 p.a.

Total Saving c. £8,400.

Assume a supply cost of £11,000 + VAT.  (Enterprise version with 5 users).

This means that Sequel should pay for itself in under 18 months.

If you add to this the qualitative improvements and additional benefits which Sequel brings, it should make the business case easy to justify.

We would be happy to discuss the specific impact of Sequel on the organisation to assist it in making its own business case.

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